🎟️ How to Auto-Award an Expiring GamePass to a User Group

This article explains how to create a GamePass that expires after a set period (a day, a week, etc.) and configure ggLeap to award it automatically to every member of a user group. The most common use case is granting all users a recurring allotment of free game time — for example, one free hour every day — by auto-awarding the pass to the General Users group, which every user belongs to by default.

Why Use an Expiring Auto-Awarded GamePass?

Pairing these two features lets your center hand out recurring time without any staff involvement:

• Auto-award delivers the GamePass to every member of the selected user group on a set cadence — no manual granting, no coupon codes.
• Expiration ensures the awarded time is "use it or lose it." Without an expiration, each award stacks on top of the last, and users can bank unlimited free time.

Prerequisites

• Pertinent details (currency, accepted payment methods, etc.) must be updated in Financial Configuration.
• Identify the user group that should receive the pass. General Users is the typical choice because every user is a member of this group by default. If you want to target a subset of users instead (e.g., a paid membership tier), create that group first — see How to Create and Configure User Groups.
• Web admin access to admin.ggleap.com with permission to edit Shop Configuration and Groups config.

Step 1: Create the GamePass

GamePasses are added just like food and beverage items and prizes.

1. Go to Settings → Shop Settings → Shop Configuration.
2. Click the button to add a new item and select the GamePass item type.

1. Fill out the GamePass details:

• Name — The only mandatory field. Use something descriptive that will make sense to users when it appears on their account, e.g., Free Daily Hour or Weekly Bonus Time.
• Time — The amount of game time the pass grants (e.g., 60 minutes).
• Price — For a pass that is only ever awarded (never purchased), set the price to 0.

Step 2: Set the GamePass Expiration

Still within the GamePass options, configure the expiration so the awarded time is only usable for a limited window:

• For a daily award, set the pass to expire 1 day after it is awarded.
• For a weekly award, set the pass to expire 7 days after it is awarded.

4. Save the GamePass by clicking Add.

Step 3: Auto-Award the GamePass to a User Group

1. Go to Settings → Groups config → User groups.
2. Locate the group that should receive the pass — typically General Users — and open it for editing. (To award to a brand-new group instead, click + Add user group in the upper right and configure it first.)
3. Under the "ADVANCED SETTINGS" subheading, enable Award a Gamepass automatically. This lets you select any pre-configured GamePass to be applied at a set cadence.
4. Select the GamePass you created in Step 1 and choose the cadence (e.g., Daily for the Free Daily Hour example). The cadence should match the expiration you configured in Step 2.
5. Click Add (or save your changes to the existing group) to finish.

Verifying the Configuration

1. Open a test user's account in the web admin and confirm the GamePass appears after the next award cycle.
2. Confirm the granted time is usable on a client PC.
3. After the expiration window passes, confirm the unused time is removed and a fresh pass is awarded on the next cycle.

Related Articles

• ⏱️ ggLeap GamePasses — full reference for GamePass options and restrictions
• How to Create and Configure User Groups — creating Free and Paid user groups, including all Advance Settings

Updated on: 03/07/2026