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Running a tournament in ggLeap

This article is for admins and organizers.

Find the Tournaments section

Sign in to ggLeap.
Scroll down the left sidebar and click Tournaments (below Events, with a medal icon).

The Tournaments section in the sidebar

The first visit shows the start-a-tournament screen.

A section of the start tournament form

After that, you see a list of every tournament your center has started.

List of previously started tournaments in ggLeap

Create a tournament

Open Tournaments and start a new tournament.
Set the Format, Seeding, and Games per match.
Add the name, game, locations, and players.
Choose whether to enable Signup link and Public tournament.
Collect signups, then press Start tournament.

Formats

Format	How it works
Single Elimination	Knockout bracket; one loss eliminates a player
Single Elimination with Consolation	Single elimination, but players with a loss move into a consolation bracket
Double Elimination	Eliminated after two losses; one loss drops a player to a lower bracket
Round-robin	Every player plays every other player; ranked by wins
Swiss-system	Players face similarly performing opponents each round, no eliminations; winner by total points
Leaderboard	Points-based; players ranked by points accumulated over the competition
Ladder	Continuous competition where players challenge each other to move up in rank
Two-stage	Qualifier stage plus finals/playoff stage; the qualifier can be a group stage (groups > 1) where only top players per group advance

Seeding

Method	How it works
Advantage	Most common. Higher seeds get a significant edge (8 players: 1 plays 8, 2 plays 7, 3 plays 6)
Equitable	Niche. Lower seeds get an easier path, narrowing the gap between seeds
Shuffle	Randomly places players in the bracket

Note: Round-robin and leaderboard formats have no seeding, since they do not need a prior ranking.

Games per match (best-of)

Sets how many games are played in each matchup so you can score each game.

Note: If later rounds use a different number of games, set this to the maximum.

Tournament details

Setting	What it does
Name, game	Identify the tournament
Locations	Physical or virtual places where matches happen. Set only if you want them auto-assigned as the tournament progresses. Manual location management is planned for a future release
Signup link	Shareable link so players join with their player accounts. Keep it checked if players should link accounts to record results
Max players	Caps how many players can join
Require teams	Requires signup as a team; Team size sets the minimum team size
Signup period	When signups are allowed
Manual player entry	Required if Signup link is unchecked (there is no signup step). Optional if checked; added players pre-populate the signup list
Public tournament	Enables a landing page and lists the tournament in your Community Hub. Keep Signup link enabled with it, since signing up is the landing page call to action
Descriptive fields	Optional details used on the landing page and in the Community Hub
Start date, end date, Schedule matches	Enables scheduling individual matchups. An end date on a later day lets you set the specific day of each match

Accept signups

With Signup link checked, you manage a virtual signup sheet. Players sign up with their player accounts so results link to their profile.
You can also add guest players or teams (no account) manually by name.

The sign-up sheet prior to starting the tournament

The sign-up sheet with registered and approved participants (teams)

QR code and link

Players scan the QR code or use the link to sign up with their ggLeap tournaments player profile. Their result is added to their account automatically.

Note: With a public landing page, the sign-up link (not the QR code) points to the landing page.

Review registration responses

Open the Form Responses tab to see all responses, including profile links, contact info, and custom field answers.
Responses not yet added appear in the Pending tab.
Press Add to make a response an official participant, or the X icon to discard spam.

Adding a team form response to the tournament via the “Pending” tab

Edit before starting

Press Edit details on the sign-up page. Nearly every setting is editable, including format and structure.
You can also change the Public tournament toggle to finish edits before the tournament is visible.

Editing tournament details

Configure the registration form

Every tournament with a signup link has a registration form with sensible defaults (full name and email are collected by default).
Path: Tournament > Edit details > Players & sign-ups > Configure custom fields & advanced settings.

The “Configure custom fields & advanced settings” link in the “Players & sign-ups” section of the edit details page

Custom fields

Select Add Field in the data collection section to add text fields, dropdowns, or yes/no questions. Press the trash can icon to remove a field.

Warning: Adding or removing fields does not affect data already collected. You can still view a registrant's answer to a removed field.

Configuring custom form fields for a registration form

Advanced settings

Setting	What it does
Require Sign-in	Blocks guest registration; players must be signed in to their player accounts
Sign-in methods (after Require Sign-in)	Email magic link (default), ggCircuit OAuth (account tied to your center), Discord OAuth, FACEIT OAuth. To limit registration to existing center accounts, select only ggCircuit OAuth
Email domains	Limits registration to listed domains, comma separated (example: example.edu``, example.org). Empty means any email can register

Warning: Restricting sign-in methods or email domains adds friction and can lower registration conversion. Use these only for non-public events or when operations require it.

Important: Press Update registration form settings to save and apply changes.

Configuring advanced settings for a registration form (configure with caution!)

Promote with a landing page and the Community Hub

With Public tournament enabled, ggLeap generates a landing page from your tournament details. Its call to action is Join tournament, which opens your registration form.

Item	Details
Hero image	Shown at the top of the landing page and as the thumbnail when the tournament is featured in the Community Hub. The tournament with the nearest start date is featured
Social sharing image	Used when the page is shared on social media or messaging apps, and as the thumbnail in the Community Hub tournament list
Description	Supports Markdown, but not every Markdown flavor. Preview the landing page before sharing widely. May show as plain text in some places
SEO and AI discoverability	Landing page includes HTML meta tags, OpenGraph metadata, and a SportsEvent JSON-LD schema. Fill in every descriptive field for best results
Community Hub link	On the main dashboard. The button is active only if at least one tournament is currently public; the link stays active afterward

Start the tournament

Press Start tournament to close signups and begin.

Warning: For seeded formats such as single and double elimination, order players by pre-rank (seed) before starting. Players are placed using the seeding method you chose at creation.

Run the tournament

Initial matchups come from the format and seeding. An admin or organizer keeps score and selects winners. ggLeap determines later matchups automatically and suggests a match number and order to avoid bottlenecks.

The full tournament view

Best-of series

If games per match is greater than 1, set the score for each game. Pressing Player wins finalizes the winner and updates the match record.

A matchup card with tabs for setting the score for each game

Schedule matches

Requires a start date and Schedule matches checked at setup.
Scheduled times show in the read-only view.
For multi-day tournaments, matches also appear on the calendars of linked teams and player profiles.

If the end date is more than a day after the start date, you get a full date and time picker. Otherwise, you get a time picker only.

Scheduling a match

A scheduled match

Press Share (top right) for sharing options, or right-click Share to open the read-only link directly. The view updates live as the tournament progresses, so you can show it on a TV or share it for mobile viewing. Players also see rankings, history, and metadata.

The read-only view

Show the bracket only

Click the expand icon (top right) to hide the matchup list and show only the bracket.

Undo a result

Press Undo (top right) to reverse the last declared winner. Undos appear in tournament history and are announced in the live view.
For a tournament with a sign-up link, pressing Undo before any match update returns the tournament to the sign-up phase.

Reset the tournament

Go to View details and press Reset.

Warning: Reset is irreversible. It clears the bracket and all results. Prefer Undo in most cases.

Rankings and history

Press View details from the main tournament view. Rankings update as players are eliminated.
The same view shows history, metadata, and players, plus profiles for players who signed up with a ggLeap tournaments player account.

Live rankings during the tournament

Final rankings after the tournament

Export tournament data

Go to View details > Export and choose a format: JSON (canonical data format), JSON-LD (SportsEvent schema), or Excel workbook (.xlsx).

Revisit past tournaments

Open the list under the Tournaments tab. Completed tournaments are included.
They stay available indefinitely through their read-only link and on the player profiles of participants, which show placement.

The tournament list

Tournament API

An API is available for integrating tournaments with other platforms. Contact tournament@ggcircuit.com or api@tourneybit.com.

Updated on: 03/10/2026

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